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Frame your sentence in a way so that it focuses on solution rather than problem.
Being a listener involves the whole body as a part of conservation so that it appears you are understanding the conversation to respond properly.
Use kind and respectful dialogues in your conversation, understanding others’ emotions.
Asking questions will help you understand the matter more clearly and allow your colleagues to share their thoughts more freely.
Modulate your tone according to the situation while making a conservation, this will leave a lasting impression.
Use a subtle body language so that your colleagues may feel approachable during conversation.
Take your moment before responding to avoid any misunderstandings and craft effective answers.